2014 Annual Membership Meeting
2014 Annual Membership Meeting - April 15, 2014
Carl Forbush, Treasurer of HVCA called the meeting to order
at 7:00pm on April 15, 2014. Attendance surpassed the minimum requirement of 8
members, which allowed the proceedings to be official and all issues where
voting would take place would be binding. There were 41 members in attendance.
The reading of minutes of the last meeting were waived as
the only meeting held last year was the Spring meeting to elect officers and a
year had passed.
The financial record was read. The starting balance from the
period last year that records could be accessed was $763.25. Expenses for the
fiscal year were $1607.73, income was $4246.71, with a net income of $2638.98,
leaving us a balance of $3402.23 heading into the new fiscal year. The largest
expenditure for the year was the purchase of candles and supplies for the
Christmas Luminaries. the expense of the repair of the electricity at the
Adventure Dr entrance estimated at $2500 was covered by the City of Dublin. We
will be working with the City of Dublin to get the fence along Cofman repaired
and painted when the second of the new houses are completed, late Spring, early
Summer. We do not know yet what expenses if any will be incurred.
There were no reports from Committees.
Carl informed the members that he has completed and received
the recertification of the Association with the State of Ohio for tax exemption
status. He also filed himself as the person of notification for the Association
with the State. All previous filings had expired (without notice) in the summer
Moving on to new business, the call for election of new
officers moved forward. There was no nominations submitted to the Officers
before the meeting, so nominations from the floor were called. Carey Miller
nominated Carl Forbush for President, the motion was seconded and the vote to
the members on hand was passed. Carl Forbush nominated Carey Miller for Vice
President, it was seconded, the members vote was passed. Being elected
President, Carl Forbush nominated Colleen Walsh to replace him as Treasurer,
the motion was seconded, and the vote of members was approved. Lastly Carl told
the group that Laura Baker had offered to stay on as Secretary and he nominated
her to retain the position, it was seconded and approved by the vote of the
Carl brought up the issue of the Association constitution
that designated Trustees to actually run the Association. Doing research on the
Trustee position it was found that the positions had not been filled for more
than 12 years. Carl presented a rewritten Constitution that removed the Trustee
positions and replaced them with the Officers. It was noted that it has been
difficult to get members to step forward and volunteer for the four Officers
positions, and we could not fill the 6 Trustee positions. It was opened to the
floor for comments on the changes. There were two objections to the changes.
Dialogue continued on the necessity of change, with a request that past
Presidents fill these positions. Past President John Livorno expressed the same
issues of not being able to fill the positions and that most past Presidents
are not ready to do more when they step down. It was brought up that we could
again make the changes to bring back Trustees if the activity level of the
organization increased and it was deemed necessary. Carl explained that the
main reason for the changes was to make the Constitution match the way the
organization has been functioning for the past years. It was put to vote and
passed with over the 2/3 majority needed for passage. The new Constitution will
be placed on the website in the place of the old one.
Carl brought forward the committees that he would like to
see formed, Landscape (Jim Weirtz), Social (still open), Community
Representative (Ron Whaley), and Volunteer coordinator (still open), Web site
(Steve Stidhem), and Newsletter Editor.
It was also mentioned that we need a Phase Coordinator for Phase 3 (Ernest Way,
Great Novel Ct, Literary Lane, Pilar Ct, Adventure 5633-5704, and Tara Hill
5567-5687) Social functions to consider
for the upcoming year:
1. Easter egg hunt at Stonefield Park, Carl will get with
Steve Stidhem and will make sure it happens ( he was reminded it was this
2. We have supplied our name with Sunny 95 to hold a
sponsored block party in Stonefield Park
3. Neighborhood Block parties are encouraged and with be
supported by the Association
4. Neighborhood Garage sale. to be announced will be headed
by Kris Seitz with assistance.
5. Christmas Luminaries will continue.
6. Independence Day float (John Livorno) Theme is
"Shining Stars and Stripes"
Dues for 2013 were at $20 and with the financial health of
the Association being good now, Carl recommended not raising the dues and
maintaining them at $20. All in attendance agreed. We will continue to offer
the payment of dues through the web site and Paypal. The minimal cost
associated with Paypal is acceptable for the convenience of the members.
Mr. Weininger thanked Carl for taking the initiative to help
re-establish the HVCA and all in attendance agreed.
The call to adjourn the meeting was presented at 7:55pm and
Folks in attendance stayed to introduce themselves, talk and
volunteer to help in numerous ways from block captains, to garage sales,
Facebook improvements and more. It was a fantastic start new an all new and
improved Civic Association!
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